Registration Guidelines
|
Category |
Indian Authors |
Other Countries |
Co-authors | ||||||||
|
Early Registration |
Standard Registration |
Late Registration |
Early Registration |
Standard Registration |
Late Registration |
||||||
|
Industry Non-member |
240 USD |
260 USD | 280 USD |
370 USD |
390 USD | 410 USD | 80 USD | ||||
|
Industry Member |
210 USD |
230 USD | 250 USD |
340 USD |
360 USD | 380 USD | |||||
|
Non-Student Non-member |
190 USD |
210 USD | 230 USD |
320 USD |
340 USD | 360 USD | |||||
|
Non-Student Member |
160 USD |
180 USD | 200 USD |
290 USD |
310 USD | 330 USD | |||||
|
Student Non-member |
140 USD |
160 USD | 180 USD |
270 USD |
290 USD | 310 USD | |||||
|
Student Member |
110 USD |
130 USD | 150 USD |
240 USD |
260 USD | 280 USD | |||||
Registration Fee Description
The registration fees are structured according to a differentiated pricing model, as detailed in the table above. All fees are quoted in USD and are determined by the author's country of affiliation (India / Other Countries), registration period (Early / Standard / Late), and participant category (Industry, Non-Student, or Student).
Membership Discount: Participants holding a valid IEEE or USS membership are eligible for the corresponding member rates. Non-member authors and attendees are encouraged to apply for USS membership (United Societies of Science) to benefit from the discounted fees and ongoing academic engagement. Membership application is available at: https://www.usssociety.org/membership/. Please ensure your membership status is active at the time of registration to qualify for the reduced rates.
Registration Periods (based on payment receipt timestamp):
-
⦁ Early Registration: from the date of acceptance to October 20, 2026
-
⦁ Standard Registration: October 20 - October 31, 2026
-
⦁ Late Registration: November 1 - November 15, 2026
Co-author Registration: For each accepted paper, any additional co-author who wishes to attend the conference and requires a separate registration is subject to a flat fee of USD 80. This rate applies uniformly to co-authors (excluding the primary/presenting author), regardless of country of origin, participant category, or registration period, and is not eligible for membership discounts.
All participants are advised to select the appropriate category based on their eligibility and complete the registration within the designated timeframe to secure the applicable rate and confirm their participation. For any questions regarding registration eligibility, membership verification, or payment procedures, please contact the conference committee promptly.
Cancellation & Refund Policy
To ensure the smooth organization of the conference, please carefully read the following cancellation and refund terms. All cancellation requests must be submitted in writing via email to: iconindia2026@usssociety.org.
I. Refund Request Timing and Amount
Refund amounts are determined based on the date on which the written cancellation request is received by the conference secretariat, in accordance with the following tiered schedule:
| Request Received By | Refund Percentage (of Registration Fee) | Deduction |
| October 8, 2026 | 100% | Less 5% administrative fee + 6.5%/9% transaction fee |
| October 9 - October 31, 2026 | 70% | Less 30% registration fee + 5% administrative fee + 6.5%/9% transaction fee |
| November 1 - November 15, 2026 | 50% | Less 50% registration fee + 5% administrative fee + 6.5%/9% transaction fee |
| November 15, 2026 | No refund | N/A |
Important Notes:
⦁ All refunds are subject to a 5% administrative fee plus a transaction fee (6.5% for payments processed via Antom/Stripe, and 9% for payments made by wire transfer/bank remittance). These fees are non-refundable under any circumstances.
⦁ To be eligible for any refund, your written cancellation request must be received by the conference secretariat on or before the applicable registration deadline. Requests received after the deadline will not be accepted.
⦁ The effective date of cancellation is the date on which the written request is received by the conference secretariat.
II. Refund Procedure
⦁ Please send your written cancellation request to the designated email address, with the subject line: "Refund Request + Paper ID/Paper Title".
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⦁ All refund requests will be reviewed and processed within 15 business days after the conclusion of the conference.
⦁ Once approved, the refund will be issued via the original payment method. The actual time of receipt depends on the processing cycle of your bank or payment platform.